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Add Event

In this article, you will learn how to add an event and set parameters that determine how the application will handle ticketing and check-in procedures.

Adding New Event

Manage Events
  • To add a new event, click on the Create New Event button.

  • You can edit the existing events by clicking on the Edit button against the desired event.

To access the events, click on the Events button available at the top bar.

Add Event Details

Add Events - 1
  • Select the Event Details tab.

  • Event Name – select a short and easy to remember name of the event.

  • Event Date & Time – Using the date picker control, select the date of the event. You can also specify the Start and End Time.

  • Event Type – Select appropriate event type from the list.

  • Checkout – You can select one of the following:

    No early checkout allowed. This means any students being scanned to LEAVE an event early will trigger a warning to you.
    Early checkout allowed. Students may leave the event early but must show an ID card and be scanned out. For security reasons you need to know who is in the event and who left early.
    Early checkout and readmission allowed.
    System will not restrict or trigger the warning. Students may be allowed for early checkout and readmission.

  • Max Possible – Set a value equal to the total number of students that could come to the event. Selected value will also be reflected on the bar graph available at the Dashboard.

  • Location & Notes are optional and you can enter information for your record only.

  • Review the entered details and click on the Next button.

When you click on the Create New Event button, a window will open where you can enter details related to the new event.

Add Event Settings

Event Settings
  • There are different settings which you can apply to your event.

  • If the toggle button is selected or turned on, it means that you have selected ‘Yes’ to the particular setting.
  • Review the settings and click on the Next button. You will be redirected to the last tab which is to setup the ticket Pricing.

The next tab is for Settings.

Edit Ticket Pricing

Ticket Pricing
  • You can specify the ticket prices for Student, Guest and Activity Card.

  • Select this toggle button if you want to Hide Unused or Show All.

  • Review the changes done and click on the Update Event button to save in the system.

To edit an event details, all you need to do is click on the Edit button available in the Manage Events page. In this section, we are covering updating the ticket pricing.